Posted October 14, 2021

The Society of St. Vincent de Paul – Cincinnati District Council (SVDP) has been providing innovative and practical basic needs assistance and systemic change advocacy for Cincinnati residents in need for over 150 years. The organization works personally with those in need, regardless of race or creed, to bridge the gaps in their lives through home visits provided by neighborhood-based volunteer groups (Vincentians in Conferences); groundbreaking Outreach Center initiatives like the Charitable Pharmacy, Homelessness Prevention Program, and Re-Entry Program; a network of food pantries; and a network of thrift stores across Hamilton County.

Job Title: Conferences Support Coordinator     

Reports To: Conferences Manager

Scope of Position: The foundation of the good works of SVDP is the network of more than 1,000 volunteers, called Vincentians, who are members of over 50 Conferences (primarily Catholic parish-based) throughout Hamilton County. These Vincentians grow together in faith, friendship, and service, engaging their local neighbors experiencing need through home visits, direct services, and material assistance. The Conferences Support Coordinator is an integral member of the Conferences team which provides information and resources to support these Vincentians and Conferences. This includes responding to the needs of Vincentians and fellow staff; maintaining financial and data records in both automated and hard-copy formats; and administering both routine tasks and special requests. This position is designated full-time, hourly, and non-exempt. Work schedule is Monday through Friday with occasional evening and weekend hours.

Job Responsibilities:

• Model our mission and values.
• Contribute productively within our Conferences team specifically and our Services team broadly.
• Interact effectively with volunteers who are a vital complement to our staff team.
• Respond capably and courteously to Vincentians’ requests for information and resources, consistently following established policies and procedures.
• Support Conference Assistance Funds (CAF) administration including file prep and management, data entry, records management, and report generation.
• Administer and distribute vouchers assistance materials.
• Enter and maintain monthly, quarterly, and annual data, ensuring reporting is current and accurate.
• Maintain and manage Conference membership records and contact lists.
• Assist with seasonal programs.
• Help plan, set-up, and support meetings, including PowerPoint presentations preparation.
• Perform other tasks and duties, as assigned.

Qualifications: An associate’s degree is required; a bachelor’s degree is preferred. Strong customer service, interpersonal communication, and teamwork skills to effectively engage with all stakeholders are required. Technical proficiency in Microsoft Office (both Word & Excel), PowerPoint, and Google spreadsheets is required. Practiced bookkeeping, record keeping and data entry skills with consistently high attention to accuracy are required. Disciplined organizational and time management skills, with ability to handle multiple priorities, are required. Ability to work with people of diverse backgrounds in a faith-based setting is required.

 Work Environment: Vast majority of responsibilities will be performed in our modern Neyer Outreach Center (NOC) office environment – adequately lighted, heated, and ventilated. Some activities may involve interaction beyond our facilities.

Physical Requirements Include: Ability to operate a computer keyboard; ability to sit and/or stand for extended periods of time; ability to lift and carry up to 35 lbs; ability to speak, hear and engage in effective interaction, both in person and over the telephone; and ability to occasionally commute to/from and participate in off-site meetings and events.

Our Mission Statement:

A network of neighbors, inspired by Gospel values, growing in holiness and building a more just world through personal relationships with and service to people in need.