Posted: 07/23/21
The Uptown Catholic Parish Region of St. Monica – St. George Parish, Annunciation Parish & School, Holy Name Parish, Corryville Catholic Grade School, and the University of Cincinnati Newman Center, is seeking an Administrative Assistant for the pastor and regional office which is located at St. Monica – St. George Parish.
Duties include:
- Process incoming calls, messages, mail, email, and in-person visitors for the regional office
- Regional Office Hours: 9-4 Monday through Friday
- Administrative duties such as typing, copying, binding, scanning, etc.
- Manage the online calendars for the region
- Manage room reservations and keys for the region
- Process and distribute internal communications, including correspondence, meeting agendas and minutes, etc.
- Manage the Sacramental Records for the parishes – including updating with new sacramental information and providing sacramental records upon request
- Maintain Mass intentions for the parishes
- Order office, maintenance, and liturgical supplies for the parishes
- Manage the scheduling of liturgical ministers for the parishes
- Maintain the rental of parking spots at St. Monica St. George
- Provide administrative assistance to the pastor via calendar management, email management, etc.
Necessary Skills:
- Excellent written and verbal communication skills
- Keyboarding and computer skills including
- Word – Intermediate
- Excel – Intermediate
- Email/Online Calendaring – Intermediate
- Familiarity with Office 365 and/or Google Workspace is necessary
- PowerPoint – Intermediate
- Database Software – Intermediate (Gabriel and Bloomerang)
- Organization and analysis of information; able to manage several tasks at once
- Attention to detail
- Professionalism and hospitality – in person, on the phone, on email
- Confidentiality and discretion
- Efficient and dependable
Education, Training and/or Experience
- Minimum of 5 years of experience in secretarial/administrative assistance roles, preferably in Catholic parishes
- Courses / Certificates/ Online Courses in Word, Excel, Calendaring, Power Point
Other Information
- Non-Exempt
- Full Time (40 hours)
- Benefits – Health Care/401K/Vacation
- Pay – Hourly (Range $15-$18)
Employees of the Uptown Catholic Parish Region must have a willingness to work for a Catholic, faith-based agency and adhere to the parishes’ policies. Employees will not publicly oppose the teachings of the Catholic faith nor publicly advocate for any position in conflict with Catholic teaching, or the specific positions of the Archdiocese of Cincinnati or the United States Conference of Catholic Bishops. This requirement includes any public speech, demonstration or writing including the use of social media or other digital technologies.