McNicholas High School – 6536 Beechmont Ave., Cincinnati, OH 45230
Posted: July 8, 2025
Administrative Coordinator/Full-Time
Overview:
Provides support to the President and senior staff, acting with little supervision, anticipating needs while managing the day-to-day workflow and prioritizing various projects, which include scheduling, contact management, preparing materials for meetings, and participating in a wide range of special projects. The Coordinator possesses a warm, discerning customer service personality and brings the necessary skill set to perform, coordinate and oversee administrative duties while providing an extensive level of support to the President and senior staff.
Essential Functions:
· Maintain the President’s schedule, including day-to-day and long-term management of meetings, projects, and priorities
· Schedule all meetings and travel, including prioritizing meetings and communicating all relevant details to participants
· Assist President with clerical duties including, but not limited to typing and filing
· Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines
· Ensure President is prepared for upcoming appointments by gathering materials necessary for each meeting
· Work with senior staff to collect and assemble information for board presentations, special projects and strategic planning
· Serve as the first point of contact for a wide variety of high-level relationships between the President and external contacts
· Facilitate, build and monitor relationships including tracking contacts in database and managing follow-up
· Handle phone, email and postal mail inquiries and respond appropriately
· Draft and edit correspondence, articles, reports and presentations; transcribe meeting notes
· Create a warm, professional, confidential environment and provide high quality service and assistance to all school community members including administrators, board members, students, parents, teachers, staff, and visitors to the President’s office.
· Other duties as assigned.
Schedule: Flex full-time schedule that maximizes productivity in both work and life.
Requirements:
· Bachelor’s Degree Preferred
· Proficient in Microsoft Suite
· Experience with data base management- Blackbaud Raiser’s Edge and/or Finalsite would be a plus
· Knowledge of good telephone etiquette with the ability to deal tactfully and confidently with callers and visitors
· A courteous and pleasant personality
· Strong organizational skills for multitasking and prioritizing responsibilities
· Must possess sensitivity to confidential information and hold a high standard of integrity
· Work with courtesy, tact, and diplomacy in dealing with others, and the ability to work as part of a team
· Strong candidates will also embrace the school’s mission: “to inspire young men and women through faith formation and academic excellence to become compassionate leaders and grow toward Full Stature in Christ”.
Application Process Information:
Please send the following to Bob Noll – bnoll@mcnhs.org
– A resume
– A cover letter (explaining your interest in the position)
– List of three (3) professional references
McNicholas High School is an affirmative action/equal opportunity employer.
McNicholas’ campus is a smoke-free environment. All employees will be required to pass background checks in compliance with Archdiocese of Cincinnati requirements.
