Risk management

Risk Management

The Risk Management office promotes the protection of physical and human assets of the Archdiocese by assisting locations in controlling losses, responding to claims and creating a culture of awareness.

The protections and services are provided through a combination of self-insurance programs and broad umbrella-type insurance policies.  Bringing together our large number of locations under these programs allows for economies of scale in administration, services and products.  

Insurance Coverages

As soon as possible call:  

The Archdiocese of Cincinnati

Claim Reporting Number:   833-273-5479


The AOC Self Insurance Pool (SIP) provides check fraud coverage with a $10,000 deductible.  Please note that starting July 1, 2024, the SIP will not provide coverage for any incident of check fraud on an account where positive pay is available, but not implemented. Positive pay is a popular automated cash service that helps banks detect fraud by matching the company's issued check with the check presented for payment. The dollar amount, check number and account number must all match, or the check is flagged and sent back to the issuer for review. Additionally, automatic approval on checks must not be used.

Direct questions to Tom Twilling, 513.263.3350 or Jenny Hansen, 513.263.3355 or Bill Maly, 513.263.3354


Click on the title below to download the specific form:

1.Performance Purchase Agreement

Click here to download/print a copy of the 2023-2024 Safety Awareness/Risk Analysis form.

Click on this link to download/print an Accident Report form.

In addition to having policies, procedures and training on the prevention of slip, trip and fall accidents, it is also important to be prepared to respond to these incidents. Development of a formal policy and conducting training on how to respond to a slip, trip and fall accident will go a long way in providing immediate assistance to the injured person and reducing claims costs and the possibility of potential legal recourse.

1.      Offer assistance

Determine if the person is injured or requires medical attention. Call 911 if needed. Do not make statements about cause, responsibility or blame, and do not make promises about payment for medical bills.

2.      Document the slip and fall incident

It’s a good idea to document the details of the incident in case you need them later, even if the person doesn’t appear injured. For a nonemployee, record the person’s full name, address and contact information. If possible, immediately inspect the area with the affected person to determine the location and identify possible causes. Create a written account of facts, take photos and, if available, find video surveillance footage. Document the type and condition of footwear worn by the affected person.

3.      Report the slip and fall incident

Report the loss by calling 833.273.5479 as soon as possible. If the affected person is an employee, follow your standard workers’ compensation procedures, including a first report of injury form.

4.      Investigate the slip and fall accident

Look for the root cause.

    • Physical hazards or unsafe conditions—Physical or environmental factors that contribute to a slip or fall, such as a leaky roof that causes water to pool on the floor or a patch of black ice in the parking lot.

    • Human behaviors or unsafe acts—Poor decisions that may contribute to an accident. Examples include not cleaning up a spill, not straightening a buckled floor mat or texting while walking.

Avoid placing blame on the employee or affected person, and don’t automatically jump to the conclusion that the accident was caused by unsafe behavior. Most importantly, your accident investigation process should include corrective actions to reduce the potential for future accidents.  (Source: BPIC, Spring 2023)

Passenger Vans

The Risk Management Office discourages, yet permits the use of the 12-15 passenger van provided:

  • Last resort to the use of 7-8 passenger vehicles
  • Mandatory, as it is with all car rentals, that you purchase the rental insurance
  • Maximum of 12 passengers (including the driver)
  • Passengers occupy the forward seats with the rear seat left empty if 15 passenger vehicle
  • Preferable the last row of seating is removed if 15 passenger vehicle
  • No cargo is loaded in the back such that it impacts driving characteristics
  • If cargo is loaded, for each 150 pounds of cargo, reduce max passenger count by one
  • Driver is fully informed of risks and provided the driver acknowledgement document linked below
  • Driver is minimum 25 years old


You will find relevant topics to assist you with risk management, loss control, and creating a safe environment at your location. These are provided with support from Gallagher Bassett.

Click here to review/download the AOC Insurance Newsletter – Summer 2024


  • Practicing Good Housekeeping
  • The 10 Commandments to Good Hydration
  • Special Event Kitchen Safety-Using Cooking Oil Safely
  • Responding to Slip, Trip and Fall Accidents

Click here to review/download the AoC Insurance Newsletter – Spring 2024


  • HVAC System Upkeep
  • Safe Playgrounds
  • Outdoor Hazards and Safety Tips
  • Fueling Work

Click here to review/download the AoC Insurance Newsletter – December 2023


  • Preparing School Facilities for Winter Break
  • Winter Driving Review
  • Slip, Fall, and Snow Removal Checklist
  • Safeguarding Our Holiday Traditions

BPIC – Inclement Weather Preparedness – Winter 2023

Click here to review/download Inclement Weather Preparedness (from BPIC Winter 2023 Newsletter)

Bishops’ Plan Insurance Company


  • Cold Weather Safety Precautions
  • Space Heaters
  • Prevent Carbon Monoxide Poisoning
  • Generator Safety
  • Clear Away Snow from Furnace and Dryer Vents
  • Use Flashlights and Battery-Operated Candles
  • Prevent Frozen Pipes
  • Electronics Safety
  • Clean Gutters and Downspouts
  • Clear Debris from Drains
  • Inspect Roofs
  • Exterior Doors and Windows
  • Protect Pipes and Plumbing
  • Attic Insulation
  • Make Sure Exterior Lighting is Functioning
  • Boiler and HVAC System Check-Ups and Maintenance
  • Change Batteries in Carbon Monoxide and Smoke Detectors
  • Prevent Outdoor Slips, Trips, and Falls
  • Identify and Report Potential Vehicle Maintenance Issues
  • Caring for Unoccupied Buildings

Click here to review/download The Importance of Routine Maintenance (from BPIC Fall 2023 Newsletter)

Bishops’ Plan Insurance Company


  • Sump Pumps
  • Flood Protection
  • Roof Inspections
  • Contractors and Roofs
  • Drains
  • Windows
  • Tuck-Pointing
  • Contracts and Warranties
  • Exterior Lighting
  • Extension Cords
  • Church Organ
  • Carbon Monoxide Detectors
  • Flammable Materials
  • Slips/Trips/Falls (Outside and Inside)

Click here to review/download the AoC Insurance Newsletter – September 2023


  • Guidelines for a Safe Work Environment
  • Posture and Long-Term Health
  • Nighttime Awareness
  • Developing Written Emergency Plans

Click here to review/download the AoC Insurance Newsletter – June 2023


  • Security Control Reminders
  • Sample Employee Safety Orientation

Click here to review/download the AoC Insurance Newsletter – April 2023


  • Tornado Preparedness Checklists
  • Safe Following Distance
  • Addressing Diversity in Safety Trainings
  • Safe Ladder Use

Click here to review/download the AoC Insurance Newsletter – January 2023


  • Incident Reporting
  • Defensive Driving in Winter Weather Conditions
  • Minimizing the Impact of Flu Season
  • Comfort Tips for Office Workers

Click here to review/download the AoC Insurance Newsletter – October 2022


  • Fire Prevention
  • Winter Weather Preparation for Outdoor Workers
  • Inclement Weather Safety
  • A Healthier Home Workspace

Click here to review/download the AoC Insurance Newsletter – June 2022


  • Personal Safety Responsibility
  • Keeping Volunteers Safe
  • Visitor Management

Click here to review/download the AoC Insurance Newsletter – April 2022


  • Preparing a Parish Emergency Plan
  • Incident Reporting
  • Basic Safety Rules for Everyone
  • The Benefits of Stretching

Click here to review/download the AoC Insurance Newsletter – January 2022


  • Cold Weather Warning: Avoid These Extreme Dangers
  • Twenty Tips for Preventing Falls in the Office
  • Effective Safety Committee Meetings
  • Office Safety and Workstation Design

Direct Questions to:

Bill Maly

Phone: (513) 263-3354
Fax: (513) 421-6225

[email protected]

Jeannine Frank

Phone: (513) 263-3358
Fax: (513) 421-6225

[email protected]


Gregg Marino

Phone: (513) 263-6678
Fax: (513) 421-6225

[email protected]