As soon as possible call:  

The Archdiocese of Cincinnati

Claim Reporting Number:   833-273-5479

The AOC Self Insurance Pool (SIP) provides check fraud coverage with a $10,000 deductible.  Please note that starting July 1, 2024, the SIP will not provide coverage for any incident of check fraud on an account where positive pay is available, but not implemented. Positive pay is a popular automated cash service that helps banks detect fraud by matching the company's issued check with the check presented for payment. The dollar amount, check number and account number must all match, or the check is flagged and sent back to the issuer for review. Additionally, automatic approval on checks must not be used.

Direct questions to Tom Twilling, 513.263.3350 or Jenny Hansen, 513.263.3355 or Bill Maly, 513.263.3354

Property & Liability Insurance Program Restrictions for Passenger Vans

PURCHASE

• Passenger Vans purchased for transporting students/athletes are to be limited to seating capacity of 9 passengers pursuant to Ohio Revised Code 4511.76.
• Passenger Vans purchased for transporting parish members are to be limited to STANDARD LENGTH with MAXIMUN seating capacity of 12 passengers. 
• EXTENDED LENGTH passenger Vans or passenger vans with seating configurations exceeding 12 passengers including the driver are not permitted.
• Vans purchased prior to July 1, 2024 that do not fit this profile are permitted but must be used in compliance with the following:
• • Maximum of 12 passengers (including the driver)
  • If 15 passenger capacity, the last row of seating is removed to reduce seating to 12 passengers
  • No cargo is loaded in the back such that it impacts driving characteristics
  • If cargo is loaded, for each 150 pounds of cargo, reduce max passenger count by one
  • Driver is minimum 25 years old
  • Drivers must download, read and acknowledge the linked: Passenger Vans - Safety Information

RENTING 

• • Only as last resort to the use of 7-8 passenger vehicles
  • Mandatory, as it is with all car rentals, that you purchase all the rental insurance coverages
  • If rental company does not offer insurance, purchase separately (contact AOC Risk Management)
  • Maximum of 12 passengers (including the driver)
  • Passengers occupy the forward seats with the rear seat left empty
  • Preferable the last row of seating is removed
  • No cargo is loaded in the back such that it impacts driving characteristics
  • If cargo is loaded, for each 150 pounds of cargo, reduce max passenger count by one
  • Driver is fully informed of risks and provided the attached document
  • Driver is minimum 25 years old
  • Drivers must download, read and acknowledge the linked: Passenger Vans - Safety Information

Click on the title below to download the specific form:

1.Performance Purchase Agreement

Click on the title below to download the specific form:

1. Child - Permission Slip (editable) 
2. Child - Permission Slip (PDF Fillable)
3. Adult - Permission Release, and Authorization to Seek Medical Treatment Form

Click here to download/print a copy of the 2024-2025 Safety Awareness/Risk Analysis form.

Click on this link to download/print an Accident Report form.

In addition to having policies, procedures and training on the prevention of slip, trip and fall accidents, it is also important to be prepared to respond to these incidents. Development of a formal policy and conducting training on how to respond to a slip, trip and fall accident will go a long way in providing immediate assistance to the injured person and reducing claims costs and the possibility of potential legal recourse.

1.      Offer assistance

Determine if the person is injured or requires medical attention. Call 911 if needed. Do not make statements about cause, responsibility or blame, and do not make promises about payment for medical bills.

2.      Document the slip and fall incident

It’s a good idea to document the details of the incident in case you need them later, even if the person doesn’t appear injured. For a nonemployee, record the person’s full name, address and contact information. If possible, immediately inspect the area with the affected person to determine the location and identify possible causes. Create a written account of facts, take photos and, if available, find video surveillance footage. Document the type and condition of footwear worn by the affected person.

3.      Report the slip and fall incident

Report the loss by calling 833.273.5479 as soon as possible. If the affected person is an employee, follow your standard workers’ compensation procedures, including a first report of injury form.

4.      Investigate the slip and fall accident

Look for the root cause.

1. • Physical hazards or unsafe conditions—Physical or environmental factors that contribute to a slip or fall, such as a leaky roof that causes water to pool on the floor or a patch of black ice in the parking lot.

   • Human behaviors or unsafe acts—Poor decisions that may contribute to an accident. Examples include not cleaning up a spill, not straightening a buckled floor mat or texting while walking.

Avoid placing blame on the employee or affected person, and don’t automatically jump to the conclusion that the accident was caused by unsafe behavior. Most importantly, your accident investigation process should include corrective actions to reduce the potential for future accidents.  (Source: BPIC, Spring 2023)

Suggested wording for Parking Lots & Play Grounds:

• • NO TRESSPASSING
  • Authorized Users:
    • This property is exclusively for use by parishioners and guests.
    • Parishioners are welcome to participate in parish activities and events here.
    • Guests are invited to join us for worship, fellowship, and community gatherings.
  • Unauthorized Use at Your Own Risk:
    • Non-parishioners and unauthorized individuals are not permitted to use this property.
    • Any other use of this facility is entirely at your own risk.
    • The parish assumes no liability for injuries, accidents, or damages incurred by unauthorized users.
  • Respect and Stewardship:
    • Please treat this property with care and respect.
    • Report any maintenance issues or concerns to the parish office promptly.
    • Help us maintain a safe and welcoming environment for everyone.
  • Thank you for your cooperation!