Employee Benefits

Employee Benefits are a critical component of the compensation package provided to eligible employees through the Archdiocese of Cincinnati.

frequently asked questions

Who is eligible for benefits?

Active employees who are deemed eligible for benefits under the Archdiocese of Cincinnati Healthcare Plan, according to the plan provisions, must satisfy a waiting period prior to benefits becoming effective. Benefits will become effective the first day of the month following date of hire. This section of the Employee Benefits website is intended to be a summary of the eligibility provisions outlined in the Summary Document. 

 Eligibility for the Medical, Dental and FSA Plans

  • Full-time employees who work 30+ hours per week or teach 15+ classroom hours per week.
  • Variable-hour employees who have worked an average of 30+ hours per week or have taught an average of 15+ classroom hours per week during the prior 12-month measurement period.
  • Teachers who are employed by Athenaeum of Ohio and teach 14+ semester hours per year (or have taught an average of 14+ semester hours per year during the prior 12-month measurement period for variable hour teachers).

 Eligibility for Life, AD&D and Long-Term Disability Insurance

  • All employees who are scheduled to work 20+ hours per week or teach 12+ classroom hours per week.
  • Teachers who are employed by Athenaeum of Ohio and teach 9+ semester hours per year.

 Applies to All Benefits

  • School employees are eligible if they meet the above-stated hourly requirements for the period of time school is in session.
  • Employment at more than one location will be combined for eligibility purposes.
 

Eligible Spouses or Children

  • The plan allows coverage for your legal opposite-sex spouse and/or your child(ren) (biological,adopted, step or foster) from birth to the end of the month that your child attains age 26.
  • Eligible spouses and dependent children may select the Archdiocese of Cincinnati Healthcare Plan even if the spouse has access to group medical insurance coverage as an employee or the child has access to group medical insurance coverage available through the employer of another parent. In this case, however, the Archdiocese will require the employee to pay 100% of the cost of the spouse or dependent coverage.

Eligible Seminarians

To be eligible for benefits, seminarians must be enrolled full-time in the Priestly Formation Program of the Archdiocese of Cincinnati (whether studying for an ultimate assignment within the Archdiocese of Cincinnati or another diocese). Coverage begins the first day of the month following the beginning of studies. Healthcare and Prescription Drug coverage is available for:

  • All seminarians studying at Mt. St. Mary Seminary for other dioceses
  • All seminarians studying for the Oratory
  • All seminarians studying for our diocese at Mt. St. Mary Seminary and other college seminaries

How do I select my benefits?

The Archdiocese of Cincinnati utilizes the online enrollment system, MyEnroll, for employee's convenience to make selections for medical, prescription drug, flexible spending accounts, dental, life and long term disability insurance selections.  MyEnroll is available online 24/7 for employees to review their Benefit record as well as monitor and submit FSA claims.

Enrollment choices and selections are available upon new hire and also during the annual open enrollment period.  Consider your options carefully and follow the steps below to make smart enrollment choices.

Step 1:  Confirm your eligibility and understand your options

                          or

  • Review the pages of this website to learn more about your benefits

Step 2: Plan for your needs

  • Review your current benefits and coverage levels: what make the most sense for you and your family?
  • Decide which dependents you will cover; eligible employees have two coverage levels to choose from:
    • Employee Only
    • Family

Step 3: Request your MyEnroll user ID and password 

  • If you don't already have a user ID and password, follow these steps to obtain one. 
  • The MyEnroll temporary issued password expires in 48 hours; if you do not log in within that time-frame, you will have to request another password.

Step 4: Gather proof documents for new dependents

  • Scan in necessary proof documents and save the documents to your desktop as one PDF per dependent
    • You will need to submit these during the online enrollment process by attaching the scanned documents to your MyEnroll file when prompted
  • You can also fax your proof documents to 1.887.265.2144

Step5: Enroll

  • Log onto MyEnroll using your user ID and password
  • Click "Go" located within the pink box at the top of your MyEnroll page
  • When prompted, upload the necessary proof documents for new dependents.  The proof documents can also be faxed to 1.887.265.2144.

Step 6: Conclude enrollment

  • Review the summary and signature page.  If you are happy with your selections, click Accept and Finalize; this will conclude your enrolment.

What is the Dependent Surcharge?

Eligible spouses and dependent children may select the Archdiocese of Cincinnati Healthcare Plan even if the spouse has access to group medical insurance coverage as an employee or the child has access to group medical insurance coverage available through the employer of another parent. The eligible employee's location administrator will request the employee to complete an Affidavit of Spouse/Dependent Children Eligibility form. In this case, however, the Archdiocese will require the employee to pay 100% of the cost of the spouse or dependent coverage. Please see page 6 of the 2021-2022 Enrollment Guide for detail on the cost of the dependent surcharge. 

What are the Proof Documents?

Legal Opposite-Sex Marriage *
    

One of the following:
  • Marriage certificate
  • Federal income tax return

 
Biological Child *

  One of the following:

  • Birth certificate of biological child
  • Documentation on hospital letterhead indicating the birth date of child(ren) under 6 months old
  • Federal income tax return

 
Adopted Child

 One of the following:

  • Official court/agency papers (initial stage)
  • Official Court Adoption Agreement (mid-stage)
  • Birth certificate (final stage)
  • Federal income tax return


Foster Child

  • Official court or agency placement papers

 
Stepchild

 All of the following:

  • Child’s birth certificate showing the child’s parent is the employee’s spouse
  • Marriage certificate showing legal marriage between the employee and the child’s parent
  • Court document showing that the employee’s spouse has custody of the child or is required to cover child

Other Child

  • Court papers demonstrating legal guardianship, including the person named as legal guardian

Court-Ordered Medical Coverage

One of the following:

  • Qualified Medical Child Support Order (QMCSO)
  • National Medical Support Notice (NMSN)

 

*If your spouse has group coverage available through his/her employer, a surcharge will apply for your covered dependents.

What are Qualifying Life Events?

Because your Cafeteria Plan employee contributions and FSA contributions are made on a pretax basis, it is important that you make your elections during your enrollment period carefully because you can only make changes during the year if you have a qualifying life event according to IRS regulations listed below.
Changes to your Medical, Dental or Flexible Spending Account can be made if preceded by a documented qualifying life event and if they are made within 30 days of the event. Your change must be consistent with your life event/status change. The following events qualify for a change in coverage:

  • Marriage
  • Divorce or legal separation
  • Birth or placement for adoption of a child

         When adding a new baby to the plan, you must call BAS/MyEnroll as soon as possible with the Social        
            Security Number to ensure Anthem does not drop the baby's coverage.       

  • Death of a dependent
  • Ineligibility of a dependent
  • Loss of other coverage
  • Change in your employment status or that of your spouse
  • Significant change in health coverage attributable to your employment or that of your spouse
  • A court order
  • Entitlement to Medicare or Medicaid

To make a change to your medical or dental benefits or flexible spending account, you must experience a qualifying life event in accordance with IRS regulations.

If you experience one of these events and want to change your benefits, you must make the change within 30 days after the event occurs. Changes cannot be made before the event occurs. If you miss the window for making a change, there are no exceptions and you must wait to make an election during the next annual open enrollment period.

Premium Rates & Contributions-2021/2022 Plan Year

The Archdiocese offers a comprehensive benefits package to their eligible employees. With healthcare costs escalating year after year, the Archdiocese strives to provide the best possible coverage at affordable prices. Effective July 1, 2021, the health plan rates will increase approximately 2% for the 2021/2022 plan year. This nominal increase is possible due to the Archdiocese’s continued efforts to proactively manage the expenses of the plan.

*Dependent Surcharge:  Any eligible spouse or child may participate in the Archdiocese of Cincinnati Healthcare Plan. However, there is a surcharge related to the cost of covering any spouse or child that is able to be covered under any employer group health plan available to the spouse and/or the child’s other parent. The surcharge equals the difference between the “Total Cost” of Single and Family coverage as provided above.

Example: $1,704 – $731 = $973 and $973 + $36 = $1,009.
$1,009. cost to employee per month if dependent surcharge applies.

about

The intent of these Employee Benefits webpages is to provide  general information regarding the status of, and/or potential concerns related to, the current employee benefits environment. It does not necessarily fully address all specific issues. It should not be construed as, nor is it intended to provide, legal advice.

These Employee Benefits webpages are an outline of the coverage and services provided by the carrier(s) or vendor(s). They do not include all of the terms, coverage, exclusions, limitations, and conditions of the actual contract language. The policies and contracts themselves must be read for those details and are available for your reference through Archdiocese of Cincinnati or upon request.

The Archdiocese of Cincinnati Healthcare Plan fully complies with the ethical and religious directives of the United States Conference of Catholic Bishops.

The Archdiocese of Cincinnati reserves the right, in its sole discretion, to amend, modify, or terminate the Plan at any time and for any reason.

Notice of Privacy Practices

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) requires the Archdiocese of Cincinnati Healthcare Plan, including each of its component health plans, (collectively the “Plan”) to provide you with this Notice that explains our privacy practices and outlines your rights under the Plan.

Click on this link to read, download or print the Privacy Practices Notice.

notice of non discrimination

The Archdiocese of Cincinnati Healthcare Plan (the “Plan”) complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex. The Plan does not exclude people or treat them differently because of race, color, national origin, age, disability, or sex.

The Plan provides free aids and services to people with disabilities to communicate effectively with us, such as qualified sign language interpreters and written information in other formats (large print, audio, accessible electronic formats, other formats).  Archdiocese provides free language services to people whose primary language is not English, such as qualified interpreters and information written in other languages. If you need these services, contact the Director of Human Resources of the Archdiocese at 513-263-6611

If you believe that the Plan has failed to provide these services or discriminated in another way on the basis of race, color, national origin, age, disability, or sex, you can file a grievance with: Rob Reid, Archdiocese of Cincinnati, Director of Human Resources, 100 E. Eighth Street, Cincinnati, OH 45202, Phone: 513-263-6611, Fax: 513-421-6225, Email: [email protected] You can file a grievance in person or by mail, fax, or email.

You can also file a civil rights complaint with the U.S. Department of Health and Human Services, Office for Civil Rights, electronically through the Office for Civil Rights Complaint Portal, available at https://ocrportal.hhs.gov/ocr/portal/lobby.jsf, or by mail or phone at:
 
U.S. Department of Health and Human Services
200 Independence Avenue, SW
Room 509F, HHH Building
Washington, D.C. 20201
1-800-368-1019, 800-537-7697 (TDD)
 
Complaint forms are available at http://www.hhs.gov/ocr/office/file/index.html.

ATENCIÓN: si habla español, tiene a su disposición servicios gratuitos de asistencia lingüística. Llame al 513-421-3131.
 
注意:如果您使用繁體中文,您可以免費獲得語言援助服務。請致電 513-421-3131.

ACHTUNG: Wenn Sie Deutsch sprechen, stehen Ihnen kostenlos sprachliche Hilfsdienstleistungen zur Verfügung. Rufnummer: 513-421-3131

ملحوظة:  إذا كنت تتحدث اذكر اللغة، فإن خدمات المساعدة اللغوية تتوافر لك بالمجان.  اتصل برقم 513-421-3131

Wann du [Deitsch (Pennsylvania German / Dutch)] schwetzscht, kannscht du mitaus Koschte ebber gricke, ass dihr helft mit die englisch Schprooch. Ruf selli Nummer uff: Call 513-421-3131

ВНИМАНИЕ:  Если вы говорите на русском языке, то вам доступны бесплатные услуги перевода.  Звоните 513-421-3131.

ATTENTION : Si vous parlez français, des services d’aide linguistique vous sont proposés gratuitement. Appelez le 513-421-3131.

CHÚ Ý:  Nếu bạn nói Tiếng Việt, có các dịch vụ hỗ trợ ngôn ngữ miễn phí dành cho bạn.  Gọi số
XIYYEEFFANNAA: Afaan dubbattu Oroomiffa, tajaajila gargaarsa afaanii, kanfaltiidhaan ala, ni argama.  Bilbilaa 513-421-3131.

XIYYEEFFANNAA: Afaan dubbattu Oroomiffa, tajaajila gargaarsa afaanii, kanfaltiidhaan ala, ni argama.  Bilbilaa 513-421-3131.
 
주의:  한국어를 사용하시는 경우, 언어 지원 서비스를 무료로 이용하실 수 있습니다.  513-421-3131
 
ATTENZIONE:  In caso la lingua parlata sia l’italiano, sono disponibili servizi di assistenza linguistica gratuiti.  Chiamare il numero 513-421-3131.

注意事項:日本語を話される場合、無料の言語支援をご利用いただけます。513-421-3131

AANDACHT:  Als u nederlands spreekt, kunt u gratis gebruikmaken van de taalkundige diensten.  Bel 513-421-3131.

УВАГА!  Якщо ви розмовляєте українською мовою, ви можете звернутися до безкоштовної служби мовної підтримки.  Телефонуйте за номером 513-421-3131. 

ATENȚIE: Dacă vorbiți limba română, vă stau la dispoziție servicii de asistență lingvistică, gratuit. Sunați la 513-421-3131.
 

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CONTACT US

Charlotte Carpenter

Director Benefits
513.263.3352

Jeannine Frank

Administrative Analyst
513.263.3358