Elementary

Xavier Jesuit Academy – 1601 California Ave., Cincinnati, OH 45237
Posted: December 3, 2024
Xavier Jesuit Academy seeks a Director of Finance & Administration (DFA) to be part of a start-up team with responsibility for leading the finance and human resources functions for the school.  This full time role provides a unique opportunity to be a part of mission-focused organization positively impacting the lives of youth and their families.
Xavier Jesuit Academy (XJA) is a newly established Catholic, Jesuit, urban primary school for boys in Cincinnati, OH growing each year to serve 3rd through 8th grade students from modest economic backgrounds.  XJA’s mission is “Preparing young men to be leaders and ‘Men for Others’ through disciplined academic preparation for life, in the Catholic and Jesuit tradition, while enriching their families and communities.”

Role Overview:
The Director of Finance & Administration reports to the President of Xavier Jesuit Academy and works closely with the Board of Trustees, Treasurer, Finance Committee Chair, Director of Advancement, the Principal, and front office staff.  As a leadership team we work together to ensure our ability to deliver on our vision and mission.  We promote collaboration, mutual support, and the opportunity to make a difference every day in the lives we touch.
The DFA’s primary role is to lead and manage the day-to-day financial operations of XJA (i.e., banking, transactions recording, financial decision-making, etc.) as well as develop, maintain and manage short and long-term cash, capital and operating budgets.  Secondarily, the DFA manages some human resource operations (i.e., payroll and employee benefits administration).  As the financial and business leader of XJA, you will be a trusted advisor to the President and have responsibility for managing, implementing, and maintaining business policies, processes, procedures and systems.
Successful candidates will have demonstrated competence and independence in all aspects of financial operations and accounting and thrive as a member of a small, interdependent team. They will be committed to our mission and have demonstrated the ability to develop mutually beneficial relationships, triage and adapt to changing priorities, and balance focus on both the urgent and important as well as the critical routine needs.
We offer a competitive pay package including health insurance and a retirement plan.  We offer opportunities for professional growth and development as the school grows.

Director of Finance & Administration Accountabilities/Responsibilities:
1. Manage financial operations and accounting functions, ensuring organization efficiency and effectiveness consistent with our goals and values. Maintain a solid functional foundation with the ability to adapt and adjust to growth and evolving priorities.
● Manage, implement and maintain policies, procedures, and systems responsive to the
financial and business (i.e., philanthropy and operational) needs of XJA.
● Account for and record all business affairs and transactions and perform key financial
processes (i.e., purchasing and expenditures, payroll, student funding, tuition) including
managing the Ohio EdChoice Scholarship program.
● Manage key financial controls and disciplines and lead the preparation, implementation,
monitoring and presentation of the school operating budget to the President and Finance
Committee.
● Develop and maintain banking and investment advisor relationships and work
cooperatively and effectively with external auditors throughout the fiscal year.
● Responsible for maintenance of tax-exempt status and preparation of any needed tax
returns and fillings.
2. Serve as the financial and business leader of XJA and support the President, Director of
Advancement, Principal, Treasurer, and Board of Trustees.
● Prepare relevant financial analyses and recommendations to the President and the
Finance Committee for key decisions.
● Support the work of Board Committees, including but not limited to:
o Finance Committee
o Facilities & Technology Committee
o Philanthropy & Mission Advancement Committee
● Build mutually beneficial relationships with board Trustees. Provide updates and
respond to requests as appropriate.
3. Manage human resources administration and ensure policies, systems, and processes
support our mission and foster individual and team success.
● Oversee payroll and coordinate employee benefit programs:
o Coordinate semi-monthly processing of payroll in PayCor
o Enter and review semi-monthly payroll journal entries.
o Coordinate 403(b) recordkeeping and upload amounts to the 03(b)4 website.
● Manage and collect employee paperwork items as required by law and the Archdiocese
of Cincinnati.
● Ensure the utilization of best practices for non-profit organizations including compliance
with state and federal law.
● Lead and support a culture of mutual respect, individual engagement, and team
effectiveness.
4. Serve as a trusted, valued member of the XJA leadership team. Perform additional duties
and responsibilities as needed in support of our mission and values.

Education & Experience:
● Minimum 5-7 years financial management experience (fund accounting experience is a
plus) with some experience in a financial role at a nonprofit organization preferred.
● Undergraduate degree in Accounting or Finance required; CPA or MBA is a plus
Skills & Qualifications:
● Demonstrated knowledge Microsoft Office apps, Quickbooks Online and Google
WorkSpace Suite applications and tools; proficient with financial software with the ability
to learn new systems
● Excellent verbal and written communication skills with ability to build and manage
effective working relationships
● Ability to simultaneously manage multiple projects with strong organizational skills and
attention to detail
● Ability to prioritize tasks and work both independently and collaboratively to meet
deadlines and accomplish goals
● Ability to adapt to support evolving needs of the organization
● Demonstrated leadership skills with the ability to influence others and achieve desired
outcomes.
● Supports and adheres to the Code of Conduct, policies and procedures of XJA, and the
Archdiocese of Cincinnati SafeParish™ safe environment training and policies.
● Represents XJA’s mission, its students and families, its personnel, the Jesuits, the
Catholic Church, and the local community of the school in an upstanding and positive
manner, consistent with our values, in all interactions in the wider community.

How to apply: Send cover letter and resume to: [email protected]
Equal Employment Opportunity: Xavier Jesuit Academy is an equal opportunity employer.

The Xavier Jesuit Academy school recruits and admits students of any race, color or ethnic origin to all its rights, privileges, programs and activities.  In addition, the school will not discriminate on the basis of race, color, national and ethnic origin in administration of its educational policies, admission policies, employment, scholarship and loan programs, and athletic and other school administered programs.  The Xavier Jesuit Academy school will not discriminate on the basis of race, color, or ethnic origin in the hiring of its certified or non-certified personnel.