Administrative

Posted 8/2/2023

Xavier University, a Jesuit Catholic university in Cincinnati, invites applications for the position of Administrative Assistant III at the Dorothy Day Center for Faith and Justice within the Division of Mission and Ministry. This position reports to the Associate Vice President for Mission and Ministry/University Jesuit Chaplain and supports all of the Center’s programming and operations.

The Administrative Assistant III is responsible for the following major aspects of the Center’s work: supporting the Associate VP/University Jesuit Chaplain, bookkeeping and accounting, hospitality, and management of student workers. This staff person will support programs through purchasing, contracts, accounting reconciliation and more, while also enjoying connecting students to programs and staff when they walk into our office.

Please click HERE for complete job description.

Posted 5/12/22

Archbishop Moeller High School is seeking a School Compliance Specialist. 

Executive Summary

The School Compliance Specialist is a key partner on a solid team. Working together with the Principals Office and the Business Office, this Specialist is the owner and clearinghouse of all information related to compliance with various government and non-governmental agencies, especially as regards background checks, professional licenses, HR data, employee and student demographic data, etc. The Specialist also assists in executing projects related to special funding as sources become available.

Selected Duties

• Serves as School’s Safe Environment Coordinator, coordinating background checks and onboarding for new employees and maintaining compliance for existing employees
• Maintains personnel data and HR records in cooperation with CFO and Principal
• Prepares reports to various government/oversight entities such as:
  • Archdiocese of Cincinnati such as Low Income (LINC), Educator Data Center (EDC), Vocare (for Teacher-Ministers of Religion)
  • OCSAA such as Annual Verification Standards report (AVS), Student Standard Survey Form (SSSF), faculty licensure requirements, certifying coaches for the Athletics department
  • Sycamore Schools such as Individuals with Disabilities in Education Act (IDEA), Elementary and Secondary School Emergency Relief Funds (ESSER), Cares Act Funding, Coronavirus Relief Funding (CRF), Title II and Title IV funding and reimbursement
  • Ohio Department of Education such as Non-Public Data System (NPDS), Comprehensive Continuous Improvement Plan (CCIP), Administrative Cost Reimbursement (ACR), Average Daily Membership (ADM)
• Assists with School accreditation process, maintains School’s various licenses/registrations (such as  DUNS and SAM) for federal funding as well as budgeting with various funding opportunities
• Maintains the School’s records regarding employee anniversaries, FTE count, etc.
• Stays appraised of special state and federal funding opportunities and maximizes their utilization for the School
• Various related duties assigned as needed

Qualifications

• Candidates will have a several years of experience in a similar role which requires the management of several complicated, deadline-driven projects at one time. Experience within a high school environment is a plus
• Candidates will demonstrate unimpeachable confidentiality
• Candidates should have experience, and ideally, training or certification with MS Word and Excel
• Ideal candidates will demonstrate a desire to support the mission of Moeller High School:  Marianist. Forming Our Students into Remarkable Men

Compensation, Benefits and Hiring

Pay is competitive and commensurate with experience and qualifications. Benefits offered for a full time position: healthcare, dental, vision, graduate school tuition reimbursement, high school tuition discount for dependent students, paid vacation, personal days, paid holidays and holy days, and 401K option with employer contribution. The position is full-time and year-round with some flexibility in the summer, and some ability to work remotely.

Employment offers are contingent upon applicant being able to pass an FBI background check and be Safe Parish certified through the Archdiocese of Cincinnati’s Safe Environment program. All employees of Archbishop Moeller High School will have knowledge of, or openness to learn about the Catholic faith, and a willingness to work for a Catholic agency and adhere to the policies of the School and Archdiocese of Cincinnati. An equal opportunity employer.

 

Posted 05/12/2022

Archbishop Moeller High School is seeking a full-time Program Manager of State Scholarships.

Executive Summary

The Program Manager of State Scholarships administers two key programs, the Jon Peterson Scholarship and the Ohio Ed Choice program. The Program Manager will interact regularly with the administration, faculty, counselors, students, parents, local school districts as well as the Ohio Department of Education. The Program Manager administers every aspect of the programs ensuring that the School remains in compliance.

The Program Manager is the campus expert on both programs, staying appraised of developments at the State level, maintaining regular communication with the State and Archdiocese, informing School leadership of potential changes, and advising on strategy to ensure the School is utilizing the programs most effectively for our families.

 

Selected Duties

Maintain the Jon Peterson Special Needs Scholarship (JPSN) Program at Moeller

• Maintain the School’s registration for JPSN eligibility
• Establish working relationships with both Sycamore’s Office of Student Services, and  other home school districts
• Maintain the JPSN Parent Handbook and other training materials, including roles and responsibilities for Moeller, service providers, parents & students and students’ home school district
• Maintain Moeller’s active registration as a JPSN Service Provider
• Assist with ETR, IEP and other required evaluations and compliance requirements
• Prepare reports on school compliance with required regulations.  Coordinate process improvements as needed
• Implements best practices and networks with other regional JPSN parochial, private and public schools
• Manage billing of JPSN program, maintain budget and record and process ODE checks upon receipt

Maintain the Ohio Ed Choice Program

• Collect and organize all Ed Choice documentation and submit to Ohio Department of Education
• Work with families through application process, documentation corrections and verifying award status
• Main correspondence with Ohio Department of Education regarding all Ed Choice inquiries
• Follow up and maintain awards, refunds and/or status changes
• Coordinate and update scholarships for tuition accounts with Tuition Manager and Financial Aid Manager
• Record and process ODE checks upon receipt

Qualifications

• Candidates must have (at least) an associates degree in a relevant field (i.e. business, education) and have demonstrable, relatable experience in implementing a complex program similar to Ed Choice or JPSN.
• Ideal candidates will also demonstrate acute attention to detail, a strong customer-service mindset, and an eagerness to support the mission of the school: Catholic. Marianist. Forming Our Students into Remarkable Men.

Compensation, Benefits and Hiring

Salary is competitive. We offer a robust benefits package including paid vacation, personal days, paid holidays/holy days, healthcare, dental, FSA, free lunch during the school year, and 401K retirement option with 4% employer contribution.

Offers are contingent upon background checks and Safe Parish certifications for the Archdiocese of Cincinnati’s Safe Environment program. All employees of Archbishop Moeller High School will have knowledge of, or openness to learn about the Catholic faith, and a willingness to work for a Catholic agency and adhere to the policies of the School and Archdiocese of Cincinnati. An equal opportunity employer.